Space Requests
Space requests are received, reviewed and processed as follows:
- All academic space requests must be submitted to respective school deans for provost approval prior to SPACE consideration. All other space requests must be submitted to department heads for EVP approval prior to SPACE consideration.
- Provost, EVP, or delegate eMails the SPACE gatekeeper endorsing the request for inclusion on the next SPACE agenda.
- Facilities Planning may approve small requests within departments and within existing allocated space at staff level. Other requests are elevated to the SPACE. The President shall be informed of major and/or significant requests or initiatives.
- Facilities Management supplements SPACE recommendations with necessary research, data and/or support.
- The SPACE meets to review requests based upon the following criteria:
- Assessment of requestor’s existing facilities/space conditions and current configuration.
- Confirmation that requested space is not otherwise available within the requesting school / division / department
- Alignment of user needs and requirements with institutional strategic goals and objectives.
- Cost and other resource-limited requirements.
- Duration of use and need.
- Efficiencies derived from co-location and proximity.
- Equity with respect to comparable units.
- Locational requirements imposed by the unit’s function.
- Safety, job effectiveness and well-being of College employees.
- Standing commitments and obligations.
- Unique unit requirements with respect to quality, location, and infrastructure.
- Committee members in attendance cast votes. A simple majority of votes determines the recommended course of action.
- The SPACE gatekeeper will inform requestor of the committee’s decision.